What is manual coordination costing you?
A group processing 3,500 referrals a month at 30 minutes each spends about 1,750 coordinator hours, $588,000 a year, moving faxes, charts, and phone calls. Run your own numbers below: the calculator is free and nothing you enter leaves your browser.
Your operation today
Run your numbers.
Your inputs
Enter your monthly volume and minutes per referral.
Your estimate
80% automation of referral coordination. Your team stays in the loop on the other 20%.
Capacity reclaimed
1,400 hours
per month
| Monthly | Today | Reclaimed |
|---|---|---|
| Staff hours | 1,750 | 1,400 |
Two models. No hidden inputs.
Every number the calculator shows comes from your own sliders plus two stated assumptions: 80% automation and 18.9 minutes of coordinator work per open care gap. Nothing is weighted, projected, or annualized beyond simple multiplication.
Hours / month = (outbound + inbound referrals) × minutes per referral ÷ 60.
Enter your team's actual minutes per referral. The calculator estimates reclaimed capacity at 80% automation. Your team stays in the loop on the other 20%.
Worked example: 3,500 referrals a month at 30 minutes and $28/hour is 1,750 hours a month and $588,000 a year.
Hours reclaimed / month = open care gaps × 18.9 minutes ÷ 60 × 80%. Monthly savings = hours × hourly rate. Annual = monthly × 12.
The 18.9-minute constant is the production figure from the original Linear Health care-gap tool: the average coordinator time to work one open gap, outreach, documentation, and follow-up.
Worked example: 1,400 open gaps a month at $22/hour is 353 coordinator hours and $7,762 a month, $93,139 a year in coordinator time.
Both models estimate coordinator time savings only. They do not include quality bonuses, recovered referral revenue, or revenue from billing corrections. These are estimates before fees, not guaranteed cash savings.
How the numbers hold up.
Multiply your monthly referral volume by your minutes per referral, divide by 60 to get coordinator hours. The calculator estimates reclaimed capacity at 80% automation, before fees. Your team stays in the loop on the other 20%.
The calculator uses an 80% automation assumption, aligned with Linear Health's approved claim of up to 80% of coordination work automated. It is an estimate, not a guaranteed outcome. Your team stays in the loop on the other 20%.
Use your team's measured time for intake, chart creation, outreach and scheduling. The calculator starts at 30 minutes per referral as an editable input; adjust it to your own workflow.
Coordinator time only. It excludes quality bonuses and revenue from billing corrections.
No. The calculator runs entirely in your browser. Nothing you enter is stored or transmitted; the results update locally as you drag the sliders.
It is a directional estimate using your inputs, an 80% automation assumption and, for care gaps, 18.9 minutes per gap. Every proposal shows your return against your own numbers. We build to 3x or better.
Get a number your CFO can underwrite.
Bring your actual referral and care-gap volumes. We will run the same math against your workflows, live, and leave you with an analysis you can take to finance.